Document Central- Composition Datasheet Establishment and Operating Instructions

Instruction > Document Central- Composition Datasheet

Edition : Supply Chain Platform – Lite; Supply Chain Platform – Basic; Central Site.

[Composition Datasheet] refers to the documentation of the components present after disassembling a part to its smallest unit. The composition datasheet is divided into three sections in the document structure, and you are required to fill it out based on the Safety Data Sheet (SDS) provided by the material supplier:

Basic Data	Material Data	Smelter Data*
he basic information of this file, the content of confidential composition, and the uploaded composition datasheet file.	The components disassembled from the parts contain substances, along with the weight percentage (content) of each substance.	Information on the smelters for conflict metals (cobalt, gold, tantalum, tungsten, tin).

Create Composition Datasheet

The steps to create a Composition Datasheet in the document library are as follows:

1. Click on the [Composition Datasheet] option in the left-side menu.

2. On the right-side operating screen, click to create a new Composition Datasheet.

3. In the new system window on the Basic Information screen of the Composition Datasheet, fill in the following information based on the SDS you have:

   • Material Origin Maker: Original Maker of the raw material.
   • Material Spec.: The model of the raw material.。
   • Document Date: Date of the composition datasheet, or fill in the time of record creation.
   • Origin: Material Origin.
   • Confidential Composition: Weight Percentage of trading secret.
   • SDS (Upload File): Upload supporting document file for the ccomposition datasheet.

4. After completing the above data entry, click the button at the top of the screen. After completing the basic data entry, click the button.

5. At this point, the screen will switch to the Substance Information page. Click the button and fill in the material composition and weight percentage based on the SDS content.

6. After completing the information for individual material data, click the button on the left to save that particular material data.

7. When the material composition is completed, the weight percentages should add up to 100%. This indicates the successful creation of a new composition table. If there are conflict metals, please click the button to proceed with additional data entry.

   Caution! Please carefully verify whether the filled composition content is correct. If the weight percentages do not add up to 100%, the composition datasheet cannot be completed.

8. At this point, the screen will transition to the Smelters Data page. If your composition includes substances such as cobalt, gold, tungsten, tantalum, tin, you need to fill in the source information on this page.

9. Click the button to add information for the metal smelting plant. Key fields are as follows:

   • Metal Substance Name
   • Smelter name (you can enter the smelter identification code for searching)
   • Smelter Address (Country) (After selection is completed, it will be automatically displayed.)

10. Click the button at the bottom left of the screen after completing the entry.

    You can also download the Excel template and fill in the information for the smelter using. Afterward, upload the information using .

11.When all the above information is completed, click the button at the top of the form to finish creating the composition table.

Query Composition Datasheet

To inquire about the established Composition Datasheet in the document repository, follow these steps:

1. Click on the left-side menu item [Composition Datasheet].
2. Click on the icon on the screen to query all documents. If you need to adjust the query scope, you can modify the query criteria in the upper fields:

• Material Original Maker: You can input any characters; the system will use them as keywords for the search.

• Material Spec.: You can input any characters, and the system will use them as keywords for the query.

• Complete Status: Dropdown menu, default is set to 'All'

• Update Time: Dropdown menu allows you to query based on system default intervals or customize the query interval

  

3. After the query, you can click on the blue link in the [Composition Datasheet] column to open the ingredient list.

Modify Composition Datasheet

To modify an established Composition Datasheet in the document repository, follow these steps:

1. Click on the left-side menu item [Composition Datasheet].
2. Click on the icon on the screen to query all documents. If you need to adjust the query scope, you can modify the search criteria in the upper fields.
3. After the query, you can click on the blue link in the [Material Original Maker] column to open the ingredient list.
4. If this composition datasheet record has not yet been submitted for approval or is referenced, you can click on the field data you need to modify in the Basic Information screen, make the necessary edits, and click the icon at the top of the screen to write the updated content into the database.
5. If you want to modify Substance Information, on the Basic Information page, click the icon at the top of the screen.
6. On the Substance Information page, click on the Substance Name (English) you want to edit, make the necessary modifications, and then click the icon on the left side of that row to save the changes.
7. Under reasonable weight/percentage, you can still new or delete material data in the ingredient list to ensure the accuracy of the information. After completing the input, please click the icon at the top of the screen.
8. If any of the substances in your ingredients contain cobalt, gold, tungsten, tantalum, or tin (3TG), you will enter the Smelters Data page. If you need to modify the data here, click the blue link of the material name (English) in the list to open the detailed information page for metal smelter data. (For detailed operations, refer to Create Ingredient List - Steps 8 to 10.)
9. After completing the data modifications, click the icon at the top of the form to finish the modification of the ingredient list.

Explanation 1.Clicking on [Substance Name (English)] allows modification only of the [Weight Percentage]. 2.If you want to change a material, you must delete the incorrectly entered material and add the correct one.

Composition Datasheet-Instructions for Filling Out Substance Information

The following will provide further explanation regarding common issues encountered during the filling out of Substance Information data:

1. For substances in the SDS form where CAS No. is labeled as Trade secret: You can select the same substance name on the platform, but when the CAS No. is Trade Secret, be mindful not to fill in the confidential composition with a percentage exceeding 10% of the total composition weight.
2. For substances in the SDS form where CAS No. is labeled as Not Assigned: This may occur when specific substances are not yet listed in the Chemical Abstracts Service (CAS) registry, or when a substance with the same name has various chemical compositions. In such cases, you can select the same substance name on the platform, but leave the CAS No. field blank. If you cannot find the same substance name, you can report this to customer service or apply to add the substance.
3. Percentage/Concentration Indicated in Ranges: For some components, due to volatility or other reasons, the substance may be expressed in ranges. When filling in the weight percentage, please select "Fill in interval" from the dropdown menu. You can enter interval values based on the labeling in the ingredient list, and the system will automatically calculate the average value within the range as the basis for the weight percentage.
4. Weight Percentage/Concentration Indicated as Less Than (<): This indicates the maximum concentration proportion of the component. You can input a single value for this option.
5. Weight Percentage/Concentration Indicated as Greater Than (>): This indicates the minimum concentration proportion of the component. Typically, you can enter the remaining component percentage after subtracting other components or select the option to input the remaining percentage.

Instructions for Filling Out Smelter Data

The following provides further explanation regarding common issues encountered when filling out smelter data:

1. While entering material data, the system will automatically identify whether the filled material is a conflict mineral. After completing the creation of each material data entry, the Conflict Metal column will indicate "Yes" or "No" to specify whether it is a conflict metal.
2. If there are conflict metals and the smelter data is not provided, upon clicking on the Metal Smelter page, a prompt dialog will appear indicating that smelter information has not been declared. If you are aware of the smelter information, click to proceed with the filling. If you are unsure about the smelter information, click to exit the page. You can return to complete the form after gathering the necessary information."
3. When selecting a composition table with conflict metals but without filling in the smelter information in the MCD form, the raw material and submission page will display a prompt , and you can click buttton on the left directly fill in the smelter information.。
4. If you select a composition table containing conflict metals but do not provide smelter information while filling out the MCD form, the submission will not be accepted. During submission, a prompt will be displayed, prompting you to add smelter information before resubmitting for approval.

Copy Composition Datasheet

You can use the technique of copying composition datasheet to expedite data entry. Follow these steps:

1. Click on the left-side functional menu [Composition Datasheet].

2. Click on the button on the screen to query all documents. If you need to adjust the query scope, you can modify the query conditions in the top field.

3. On the composition datasheet query page, in the query result list at the bottom, click on the composition table you want to copy (click on the blue link in the [Material Original Maker] column) to enter the basic information page.。

4. In the Basic Info. page, click on the button at the top of the screen to duplicate this composition table. The [Document Date], [Origin], [Confidential Composition], and [Files] will not be copied. However, all other data, including material information and metal smelter data, will be automatically transferred to the new composition table. You will be redirected to the editing screen of the new composition table.

5. At this point, you only need to fill in the blank fields that were not copied and make direct modifications to the parts that differ.

   Caution! Composition datasheet cannot be duplicated. The system will determine uniqueness based on the [Material Original Maker] or [Document Date] and [Files].

Composition Datasheet Update

[Composition Datasheet Update] does not simply involve file replacement; it refers to updating [approved and expired composition datasheet]. Based on the different expiration periods set by various system factories, the system will automatically generate update tasks before the expiration date. For some system factories with a [permanent validity] period, there will be no such pending tasks.

The composition table that requires updating:

1. Approaching/has exceeded the expiration period defined by the system factory.
2. Referenced by the MCD form and approved.

Composition Datasheet Update

1. Retrieve the SDS or other composition table document within the specified validity period.
2. Establish data in the document center for composition datasheet and upload the composition datasheet file.
3. Replace the expired composition datasheet.

If you wish to update the composition datasheet on the platform, please follow the steps below:

1. In the document library > composition table, create a new version of the composition table (For detailed steps, please refer to the previous section [Create Composition Datasheet](#Create Composition Datasheet)).

2. Click on the left-side functional menu [Composition Datasheet Update] feature.

3. On the composition datasheet query screen, click on the button to query all documents. If you need to adjust the query scope, you can modify the query conditions in the top field.

4. Find the composition datasheet you wish to update, click on the blue link in the first column [Buyer] to enter the update screen.

5. In the composition datasheet update page, click on the Renewed Composition Datasheet dropdown list, open the composition table list, and select the newly created composition table filed in the document center.

6. Click on the button at the top of the screen to submit the composition table and complete the response.

7. When you return to the composition datasheet update list screen, you will be able to see the successfully submitted composition datasheet update data.

   Explanation

   If you have specific notes regarding this composition table, you can record them in the 'Supplier Memo' field.

Guidelines for Completing the Composition Datasheet

1. In addition to the mandatory fields, please determine whether other fields need to be filled in based on the requirements of the buyer.

2. For substances without CAS numbers, please follow the buyer's guidelines to determine whether confidential composition can be filled in. If not, please apply for the addition of the substance, and let customer service assist in the identification or creation of the substance.

3. Different buyers have varying upper limits for filling in confidential composition. Please fill in according to the regulations of each factory.

4. Substances are selected from the substance database. Please enter the CAS number or substance name to search.

5. Some system factories may impose expiration limits on composition tables. Please submit data in accordance with the requirements of the buyer.

More Information

Reference

• Instruction > Composition Datasheet
• Instruction > Composition Datasheet Update